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Boxyard vs Basestation: Which Dumpster Rental Software Fits Your Hauling Business?

Compare Boxyard and Basestation dumpster rental software. See how features, pricing, and workflows stack up for roll-off haulers.

Boxyard Team·

Boxyard vs Basestation: Which Dumpster Rental Software Fits Your Hauling Business?

If you're running a roll-off dumpster operation and still juggling spreadsheets, whiteboards, or outdated software, you've probably started looking at modern solutions. Two names that come up often are Basestation and Boxyard—both cloud-based platforms designed to streamline hauling operations.

But they're built with different priorities in mind. This comparison breaks down the key differences so you can decide which platform fits your business.

Quick Overview

Basestation

Basestation is a cloud-based operations platform built for waste haulers across multiple service lines: commercial front-load, roll-off and dumpster rental, residential curbside, portable toilets, septic, and dump trucks. Their focus is on centralizing customer and order management, routing and dispatching, asset tracking, and billing—all in one system designed to reduce administrative headaches.

Key strengths:

  • Multi-line hauler support (roll-off, front-load, curbside, portable toilets, septic)
  • Strong dispatch and billing automation
  • Modern browser-based interface
  • Real-time notifications for customers

Boxyard

Boxyard is purpose-built specifically for roll-off dumpster rental operations. Rather than trying to serve every type of waste hauler, we focus exclusively on the workflows that matter to dumpster rental businesses: rentals with multiple containers, flexible pricing configurations, driver mobile apps with photo documentation, route optimization, and integrated online payments.

Key strengths:

  • Built exclusively for roll-off dumpster rental
  • Automatic route optimization
  • Integrated online payments with customer self-service portal
  • Two-way QuickBooks Online sync
  • Real-time GPS tracking and driver app

Core Feature Comparison

Order and Customer Management

Basestation provides a central system to organize customers, work orders, and scheduling across multiple service types. It's designed to handle the complexity of businesses that offer both roll-off rentals and other waste services.

Boxyard takes a rental-first approach. Every rental can include multiple dumpsters, tracks through clear stages (upcoming, active, completed, finalized), and maintains a complete history with notes, photos, and payment tracking. Customer profiles include multiple contacts, separate billing and mailing addresses, and full rental history.

Routing and Dispatching

Basestation emphasizes planning and managing routes "in minutes, not hours" with real-time driver communication to reduce phone calls between dispatch and the field.

Boxyard automatically generates optimized routes that minimize drive time and fuel costs. The dispatch board shows all scheduled tasks—deliveries, pickups, swaps, and dump-and-returns—on a calendar view. Routes update in real time as you modify tasks, with staleness detection that prompts automatic regeneration when schedules change. Drivers can claim routes from their mobile devices rather than being assigned, giving your team flexibility while maintaining accountability.

Asset and Inventory Tracking

Basestation offers real-time visibility into dumpster and asset locations to prevent containers from sitting idle or going missing.

Boxyard provides real-time availability tracking across all your dumpster sizes (10, 20, 30, 40-yard or custom). You can monitor utilization rates, track individual containers by ID, and maintain complete swap histories with audit trails. The interactive dispatch map displays all active rental locations, helping dispatchers visualize coverage.

Billing and Invoicing

Basestation includes all-in-one invoicing with claims of spending 50% less time on billing through automation. They support accounting integrations including QuickBooks.

Boxyard generates professional invoices automatically from rental charges. Configure your pricing once—base rates, delivery fees, overage charges, swap fees, tonnage rates—and the system calculates everything. Integrated payment processing supports immediate charges or authorization holds at booking. Customers receive a link to a self-service payment portal where they can pay by card and download receipts. The system handles deposits, partial payments, and refunds. Two-way sync with QuickBooks Online keeps accounting in lockstep with operations.

Driver Mobile App

Basestation provides a mobile app to streamline communication between dispatch and drivers.

Boxyard's driver app is built for the specific needs of roll-off operations. Drivers claim trucks, view their routes, and update task statuses in real time. The app captures GPS location throughout the day, enabling dispatchers to track progress and customers to receive accurate ETAs. Photo documentation is built into every task type: before and after shots for deliveries, pickups, swaps, and dump operations. Digital signature capture provides proof of service. If a driver arrives and can't complete the job, the dry run workflow captures the reason and notifies the office instantly. Tonnage tracking on dump-and-return tasks ensures accurate disposal billing.

Reporting and Analytics

Basestation includes operating reports and insights on business performance.

Boxyard provides at-a-glance dashboard metrics: revenue trends, active rentals, inventory utilization, and alerts requiring attention. Time-series charts show performance over customizable date ranges. Top customer reports identify your most valuable accounts.

Communications and Notifications

Basestation offers SMS and email status updates to customers.

Boxyard sends automated task confirmation emails that notify customers before deliveries and pickups. Each confirmation links to a public status page so customers can track their service without logging in.

Ease of Use and Implementation

Basestation is cloud-based with a modern browser interface, accessible from anywhere. It's designed to reduce administrative work across multiple waste service verticals.

Boxyard is built on a modern cloud-native stack (Next.js, NestJS, PostgreSQL) with type-safe APIs and real-time updates. Because we focus exclusively on roll-off dumpster rental, the interface is streamlined for that specific workflow—no extra complexity for service types you don't offer. Team members can be invited with role-based permissions (admins, dispatchers, drivers, standard users), and each user sees only the features and data relevant to their role.

Pricing Philosophy

Basestation serves multi-line waste haulers with pricing that reflects broader operational needs.

Boxyard offers straightforward pricing designed for roll-off operators: a free tier (1 truck, 3 dumpsters) to get started, with growth pricing at $99/truck/month plus $6/dumpster/month. A 30-day free trial lets you evaluate the full platform before committing.

Who Each Platform Is Best For

Choose Basestation if:

  • You operate multiple service lines (curbside, front-load, portable toilets, septic) alongside roll-off
  • You need a single platform for diverse waste hauling operations
  • Your business model requires flexibility across different waste service types

Choose Boxyard if:

  • You run a dedicated roll-off dumpster rental business
  • You want purpose-built features like route optimization and easy online payments
  • You prefer a streamlined interface designed specifically for dumpster rental workflows
  • You value integrated customer self-service portals and real-time GPS tracking
  • QuickBooks Online integration with two-way sync is important for your accounting

The Bottom Line

Both Basestation and Boxyard are modern, cloud-based platforms that can replace spreadsheets and legacy systems. The right choice depends on your business model.

If you're a multi-service waste hauler managing roll-off alongside other verticals, Basestation's breadth may be valuable. If you're focused specifically on roll-off dumpster rental and want software built from the ground up for that workflow—with features like route optimization, online payments, and QuickBooks sync—Boxyard is worth a closer look.

Ready to see how Boxyard handles your dumpster rental workflows? Start your free trial or book a demo to see the platform in action.